Application and Authorization for a Search of Census, 2011 National Household Survey and 1940 National Registration Records
The following application must be completed, signed and returned to us to authorize the search and release of your personal and confidential information. Please contact us if you need any assistance.
Mail:
Statistics Canada
Census Microfilm and Pension Search Sub-Unit
B1E-34, Jean Talon Building
170 Tunney's Pasture Driveway
Ottawa, Ontario K1A 0T6
The Census Pension Searches Program provides proof of age, length of residence in Canada, citizenship or aboriginal identity from historic census, 2011 National Household Survey, and the 1940 National Registration records. Information from census and 2011 National Household Survey records can only be provided to the person named in the record, or the legal representative of a minor or dependent adult, or the legal representative of a deceased person for the sole purpose of administering the estate of that person. This application must be completed for authorization to search and release your personal and confidential information as recorded in these records.
Results of a successful search will be furnished in the form of a certified transcript of the information found in the original records. There is no charge for this service. Please note that Statistics Canada does not issue birth certificates; this is the responsibility of registrars of vital statistics in each of the provinces and territories. However, the certified transcript provided is usually acceptable evidence of proof of age and place of birth.
Instructions
The success of a search is dependent upon the information provided. Therefore, please be as accurate and complete as possible when completing this form. Information on specific place of residence is very important.
Search Authorization
In general, the signature should correspond to the name shown on the line “Full name of person whose Census, and/or 2011 National Household Survey records, and/or 1940 National Registration Records are requested” (Search Reference Information). The exceptions are as follows:
Dependent Adults/Minors
Information relating to dependent adults and minors may be obtained upon the written request of their legal representative. In the case of dependent adults, the request must be supported by a certified copy of the court order naming such legal representative.
Deceased Persons
Information regarding deceased persons may be obtained upon the written request of the persons authorized by law to administer the estate of that person, but only for the purposes of such administration. A copy of the letters of administration or other proof of estate administration and a certified copy of the death certificate must be provided.
